Telford Borough is located in southeastern Pennsylvania, approximately 40 miles northwest of Philadelphia.

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September 8, 2015

The Telford Borough Council meeting held this date was called to order at 7:31 p.m. by President J. Allen Landis with the following members in attendance: Robert Baker, Carolyn Crouthamel, Scott Hillegass, Stanley Nyce and James Schaeffer. Also present were Manager Mark Fournier, Public Works Director Gary Yoder, Solicitor Mark Weand, Recording Secretary Megan McShane, Zoning Officer Jesse Hill, Police Chief Randall Floyd, Eric Schade from East Coast Outdoors, LLC, residents Lori Rappold and Dean Deibler, and a reporter. Jeffrey Maxwell and Mayor David Snook were absent.

The invocation was given by James Schaeffer, followed by the pledge of allegiance.

MINUTES OF PREVIOUS MEETING:

A Hillegass/Nyce motion carried unanimously (6-0) approving the minutes of August 3, 2015.

TREASURER’S REPORT:

Manager Mark Fournier reported that we’ve taken in 70.5% of our revenues and have spent about 57.21% of our expenditures.

Mr. Fournier informed Council that we are approximately $41,000 under budget in the Building Permits category, since the proposed Arlington Square project will not be starting this year. The Lutheran Community at Telford may be starting their Wellness Center Expansion Project before the end of this year, so that would generate income in the Building Permits category.

Mr. Fournier reported that we are over budget in the Police Department – Machinery & Equipment category, due to a non-budgeted expense of a phone that was added to the outside of the building, and due to the cost of the new police vehicle being more than anticipated. Mr. Fournier reiterated that in the snow removal cost areas we are over budget, but those were planned and reviewed with Council previously as we replenished our salt supply at a lower price.

A Hillegass/Crouthamel motion carried unanimously (6-0) approving the Treasurer’s Report for August.

MAYOR’S REPORT: We received a written monthly report for the file.

POLICE REPORT: We received a written monthly report for the file.

Councilman Stanley Nyce recognized the Police Department for the complimentary remarks that the Department received, which were included in the police report.

FIRE REPORT: We received a written monthly report for the file.

LIBRARY REPORT: We did not receive a written monthly report for the file.

 

PUBLIC WORKS REPORT: We received a written monthly report for the file.

Council President J. Allen Landis stated that the Public Works Department did a very nice job on the chip seal work on Indian Valley Lane and the other streets that were done in the Borough. The project went very smooth.

MANAGER’S REPORT: We received a written monthly report for the file.

Mr. Fournier reported that a pre-construction meeting was held with PennDOT for the Traffic Signal Modification Project.

Mr. Fournier also informed Council that he met with JDM Materials and their engineer to discuss a land development project on their property.

 

BUILDING OFFICIAL’S REPORT: We received a written monthly report for the file.

SOLICITOR’S REPORT: We received a written monthly report for the file.

Solicitor Mark Weand reported that the Agreements for the Arlington Square Development Project are currently under review and consideration by the Borough.

Mr. Weand also informed Council that proposed Ordinance 407 is being drafted and considered to incorporate amendments into the Zoning Ordinance pertaining to tattoo parlors and adult use operations. This proposed Ordinance will be reviewed by the Planning & Zoning Committee at their next meeting.

ENGINEER’S REPORT: We received a written monthly report for the file.

 

COMMENTS FROM AUDIENCE:

Mr. Dean Deibler from 61 W. Reliance Road introduced himself and addressed Council about his neighbor who has a chicken coop with chickens right at the border of his property, 17’ away from his back porch. Mr. Deibler informed Council that the smell is so bad, this is the first summer that he has not used his patio. Mr. Deibler contacted Jesse Hill at the Borough about this matter, and he knows Mr. Hill has sent letters to the property owner. Mr. Deibler acknowledged that the pen has been cleaned up somewhat, but the smell and fecal matter and health & safety are still concerns of his; the coop is actually closer to Mr. Deibler’s door than the owner of the coop. He checked with Souderton Borough, and they have an ordinance in place to regulate the coops. Mr. Deibler asked Council to please think about adopting the Ordinance that Souderton Borough has in place, to help the residents and to help Mr. Hill address any other problems with chicken coops that may come up in the future.

Manager Mark Fournier told Mr. Deibler that chicken coops are not new in the Borough, but we are starting to see more of them, and in closer vicinities to houses. He would recommend that the Planning & Zoning Committee discuss this at their next meeting, and informed Mr. Deibler that Council wouldn’t make a decision on it tonight.

Zoning Officer Jesse Hill informed Council that he recommended that Mr. Deibler stop in at the Council meeting to explain the circumstances with his neighbor. Mr. Deibler contacted Mr. Hill a month ago, and Mr. Hill sent out a letter to the property owner, then went out to do a re-inspection of the property.

Council President J. Allen Landis suggested that Council have the Planning & Zoning Committee look into the matter. Mr. Deibler informed Council that sometimes the smell is so stifling that he can smell it from his front porch. He added that he has received 4 telephone calls in the last 4 days from the owner of the chicken coop because of the flood lights that Mr. Deibler put up; he put them up because he saw a rat a few weeks ago, and has never seen one in the 33 years that he has lived there.

Mr. Hill stated that flood lights must stay on Mr. Deibler’s property; they cannot shine on the neighbor’s property.

 

FINANCE AND ADMINISTRATIVE COMMITTEE: Mr. Hillegass

A-1       A Hillegass/Crouthamel motion carried unanimously (6-0) approving the bills for the month of August, 2015 in the amount of $264,285.99.

A-2       A Hillegass/Schaeffer motion carried unanimously (6-0) to adopt the Minimum Municipal Obligation for the year 2016 for the Non-Uniform Pension Plan with the amount being $ 119,060.

A-3       A Hillegass/Baker motion carried unanimously (6-0) to adopt the Minimum Municipal Obligation for the Police Pension Plan for the year 2016 with the amount being $ 83,117.

A-4       Manager Mark Fournier reported to Council that the staff will start to meet with the department heads to discuss next year’s budget, and asked if anyone has any items that they want added into the budget, please let the staff know. Mr. Hillegass stated that he thinks the Borough needs to add security cameras in the parks, given the vandalism that has occurred. Ms. Crouthamel agreed.

PLANNING AND ZONING COMMITTEE: Mr. Maxwell

PZ-1     East Coast Outdoors, LLC – U-Haul Proposal – Conditional Use

Manager Mark Fournier informed Council that, after the last Council meeting, he and Mr. Hill went out to meet with East Coast Outdoors, LLC to make sure that the site plan they would submit would meet with Borough regulations. After the Borough received the site plan, Mr. Fournier and Mr. Hill went back out to review it with East Coast Outdoors and to discuss some revisions that needed to be made. East Coast Outdoors was going to submit a revised drawing prior to the Council meeting, but the Borough has not received it. Mr. Eric Schade from East Coast Outdoors stated that he electronically submitted the plan on August 28th, but Mr. Fournier informed Mr. Schade that the Borough has not received it. Mr. Hill stated that he could use the latest drawing that he had and walk Council through what was discussed and agreed upon between Mr. Schade and the Borough.

After some discussion, the following conclusions were made:

The Telford Borough Council agrees that pursuant to Ordinance No. 396, the subject property is located within the C1-Commercial Zoning District.

The Telford Borough Council agrees that pursuant to Part XIII, Section 1302.B of the Telford Borough Zoning Ordinance, the (C7) vehicle sales, service or repair establishment Zoning Use is permitted within the C1-Commercial Zoning District as a Conditional Use.

The September 8, 2015 site plan as presented by the applicant is incorporated herein, as representing the intended use of the subject property.

The Applicant has agreed to meet all requirements of the Telford Borough Zoning Ordinance, International Building Code and the conditions listed below.

The Telford Borough Council finds that the Applicant has shown satisfactory compliance with all necessary requirements of the Telford Borough Zoning Ordinance and International Building Code so as to be entitled to the Conditional Use requested.

After a Public Hearing and pursuant to a public vote taken following the hearing, the Applicant’s request for a Conditional Use to establish a U-Haul rental business at the subject property is hereby granted subject to the following conditions:

            Hours of Operation, including vehicle drop-off hours, are restricted to Monday through Saturday from 6:00 AM to 9:00 PM.

            The maximum number of rental vehicles on the subject property is limited to twelve (12) units with parking locations delineated on September 8, 2015 site plan.

Handicap Parking, Accessible Entrance and Accessible Counter must be provided.

Stripe parking lot per September 8, 2015 Site Plan.

Provide curb stops for seven (7) spaces located along North Third Street sidewalk.

A Crouthamel/Schaeffer motion carried unanimously (6-0) granting approval of East Coast Outdoors, LLC’s request for a Conditional Use to establish a U-Haul rental business at 261 W. Broad Street, subject to the conditions listed above.

ENVIRONMENTAL COMMITTEE: There was nothing to report at this time.

PUBLIC WORKS/BUILDINGS & PLANT COMMITTEE: There was nothing to report at this time.

PUBLIC SAFETY COMMITTEE: Mr. Schaeffer

PS-1     A Schaeffer/Nyce motion carried unanimously (6-0) designating Grand View Industrial Medicine as the medical examiner to be retained for the purpose of examining applicants applying for the position of patrolman in the police department of the Borough of Telford.

PS-2     A Schaeffer/Crouthamel motion carried unanimously (6-0) designating the Civil Service Commission of the Borough of Telford as the examining agency or examiner to be retained for the purposes of administering the policy examination to applicants for promotion applying for the position of Sergeant/Lieutenant/Corporal in the police department of the Borough of Telford. Unless   otherwise directed by the Commission pursuant to a later resolution, the examination shall be obtained and created by the Chief of Police of the Telford Borough Police Department.

PS-3     A Schaeffer/Hillegass motion carried unanimously (6-0) adding the following language to the Telford Borough Civil Services Rules & Regulations: To be eligible to participate in the written and oral examinations, an applicant must first successfully complete an examination based on the policies and procedures of the department. An applicant must show competency of the policies and procedures with a passing grade of eighty-five percent (85%). This examination shall consist of one hundred (100) multiple choice questions.

PS-4     A Nyce/Crouthamel motion carried unanimously (6-0) granting the Telford Fire Company use of Centennial Park on Saturday morning, October 17th for their 1K walk. This is a fundraiser for the Fire Company with a portion of the proceeds going to The Fallen Firefighters Foundation.

DEVELOPMENT & CULTURE COMMITTEE: There was nothing to report at this time.

OTHER BUSINESS:

The grand opening for Secant Medical will be on Saturday, September 19th, and all Council members were invited. Mr. Hillegass, Mr. Landis and Mr. Schaeffer will all attend; Megan will RSVP to Secant Medical for them.

The Souderton Art Jam will be on Saturday, September 26th from 10:00 am to 5:00 pm.

Oktoberfest will be held on Saturday, October 17th from 8:30 am to 4:00 pm at Stover Park and JS Stover Beverage. The Farmers Market will be relocated to this location that day.

EXECUTIVE SESSION:

Borough Council entered into an Executive Session at 8:29 pm to discuss a matter of potential litigation.

Borough Council closed the Executive Session at 8:56 pm. No action was taken.

The meeting was adjourned at 8:57 pm by a Hillegass/Crouthamel motion.

 

Respectfully submitted,

 

 Mark D. Fournier                                                                                                         

Secretary                                                                                                                     

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